The committee shall adopt rules and regulations for the administration of the plan consistent with the terms of the plan. The member appointed by the City Manager shall be the chairperson and the members may appoint a secretary or one or more agents, any of whom may, but need not be, a member. The trustee may rely in good faith on any directions signed by the chairperson.

The actions of five members or their alternates present at a meeting shall constitute the action of the committee and shall be final and conclusive regarding the exercise of its authority under the terms of the plan.

The committee shall maintain full and complete written records of its deliberations and decisions. In any exercise of discretion the committee shall treat persons similarly situated in a similar manner and shall not discriminate in favor of employees who are officers, shareholders, supervisory personnel or are highly compensated. No member of the committee shall vote on any matter pertaining specifically to such member’s status or benefit under the plan. Any such action shall be decided by the majority of the remaining members. (Ord. 6748-NS § 1, 2003)